Business of Home

We are seeking a highly organized and detail-oriented individual to serve as the dedicated Office Manager and Personal Assistant to a renowned AD Top 100 interior designer based in Los Angeles. This role requires a seamless blend of administrative expertise, exceptional communication skills, and a keen understanding of the design industry to manage the designer’s busy schedule, client interactions, and overall office operations with impeccable standards.

Key Responsibilities:

Executive Assistance:

• Manage the designer’s calendar, scheduling appointments, meetings, client consultations, and travel arrangements with meticulous attention to detail.

• Screen calls and emails, prioritizing urgent matters and effectively communicating with clients, vendors, and collaborators.

• Comprehensive and detailed notes and following up on any and all action items.

• Handle personal errands and tasks as needed, including managing household appointments and coordinating home maintenance.

Office Management:

• Oversee the day-to-day operations of the design studio, ensuring a smooth and efficient work environment.

• Manage office administrative tasks including managing office supplies, vendor relations, and coordinating office maintenance.

Qualifications:

• Proven experience as an Executive Assistant or Office Manager, preferably within the design industry.

• Excellent communication skills, both written and verbal, with the ability to interact with high-profile clients and industry professionals.

• Strong organizational skills with meticulous attention to detail and the ability to prioritize multiple tasks effectively.

• Proficiency in Microsoft Office Suite, project management tools, and design software (e.g., Adobe Photoshop, InDesign, Studio Webware) is a plus.

• Discretion and ability to maintain confidentiality regarding sensitive information.

Desired Skills:

• Passion for interior design and knowledge of current design trends

• Experience in managing a high-volume inbox and calendar

• Ability to anticipate needs and proactively address issues for principal and Design Team

• Strong work ethic with a positive attitude and willingness to go the extra mile